You are ready to start and you know where you want to go, but you are uncertain about how to tackle whatever project you have in your hands. One thing you need to notice is that you have a limited amount of resources and you have to make the most of them in order to work smarter and to get it done. To carry out any task you need time, energy, focus, and people. Any given day has only a limited number of hours, even more limited when we talk about working hours. Your time, energy and focus need to be use appropriately. These four elements are the basis of your productivity. That is why I suggest that you make the most out of them in turn you will maximize your output.
The first step would be to decide what is the best time of the day for you. Maybe you are an early bird and you have tons of ENERGY when you wake up, ready to get started, but then this energy drops towards the afternoon. On the other hand, you may prefer to work at night when it’s quiet, and start your day a bit later. There are no wrong answers here, but it’s important that YOU know what your best moment is, that is, the moment of the day when you can accomplish the most.
FOCUS is another essential element. We must admit it, it’s almost impossible to be 100% focused on one task, or several consecutive tasks for long periods of time, not to mention when you might have more than one project on the go. To maximize your focus, set an initial period of 15-30 minutes to work on a specific task. Try not to focus on anything else during that period, then assess your results, and expand that to 1 hour. You will be surprised how much you can accomplish with this technique!
Another resource you need to maximize is PEOPLE, that is, all your contacts “ experts” you use to do the job. There is a wide variety of people in your life with a lot of experience, don’t be afraid to ask for help or suggestions, remember is about using your resources to your advantage. It will increase your productivity and help you work smarter and more efficiently.
TIME is also limited. Time is gold and we don’t have the luxury to buy time, the clock is a constant reminder of this fact. I particularly like to set different tasks throughout the day, This gives us a realistic idea of how much work we were able to accomplish, and it helps us make a better use of this resource. Are you one of the people who say, “I wish I had more time”? Then you need to figure out where that precious gold is going, remember you can’t buy time so do treat as its gold